Apply to join African Space Generation Workshop Organising Team

SGAC is looking for motivated and committed volunteers to bring their expertise and knowledge to the organisation of the 2nd edition of the African Space Generation Workshop (AF-SGW) which will take place in Port-Louis, Mauritius at the end of this year 2018.

The two-day regional workshop will bring together students, young professionals and industry representatives to engage and nurture the next generation’s perspective on space and scientific matters in the African region. Participants will have the opportunity to interact with experts from academia, businesses and space agencies through plenary and panel sessions, keynotes and working group discussions.

For the planning of this international event, we are looking for qualified and young space enthusiasts to join the organizing team.

Deadline for Applications: 22 April 2018

Role Descriptions

Deputy Event Manager (1 position)

The Deputy Manager will help the Event Manager with overseeing the planning, implementation and coordination of activities for the workshop.

Responsibilities:

  • Supporting the Event Manager and Organising Committee
  • Strategic development of the AF-SGW series along with the Event Manager under the supervision of the Regional Coordinators
  • Overall management of the AF-SGW preparations
  • Coordination of the Local Organising Committee (LoC) and Team activities
  • Maintenance of AF-SGW Schedule and Budget

Estimated time commitment: 4-6 hours a week on average

Program Team (2 positions)

The program team will be in charge of the creation and organization of the workshop’s programme.

Responsibilities:

  • Developing and preparing the program and the topics for the event
  • Selecting moderators, speakers and coordinating with them for invitations
  • Coordinating a cloud-based collaboration among team members
  • Writing related reports and documents

Estimated time commitment: 3-5 hours a week on average

Communications Team (2 positions)

This team will support public relations and advertising activities pertaining to the Workshop, working closely with the SGAC Public Relations (PR) and Communication Team and the Event Manager.

Responsibilities:

  • Writing press releases
  • Coordinating media relations and advertising before, during and after the Workshop
  • Coordinating social media communication
  • Coordinating with the Organizing Team and other organizations on promotion
  • Developing brochures and potential sponsorship packages for the workshop

Estimated time commitment: 3-5 hours a week on average

Delegate Team (2 positions)

This team will support Delegate related processes throughout the workshop including application, selection, communication before and after the Workshop.

Responsibilities:

  • Coordinating all contacts with delegates, pre and post-selection
  • Supporting the selection of delegates
  • Being the point of contact for delegates on issues/questions
  • Creating a Delegates’ Database

Estimated time commitment: 3-5 hours a week on average

Logistics Team (3 positions)

This team will support with the organization of the logistics aspects of the Workshop: Event Venue, Gathering, Social Event Program, Closing Dinner, etc.

Responsibilities:

  • Liaising with responsible persons for room booking and set-up for the Workshop
  • Organizing the gathering for the days of the Workshop
  • Organizing the social events (dinners, closing dinner, visits, …)
  • Finding hotels and travel information for the guest speakers
  • Elaborating estimated budgets for different organizational phases of the workshop

Estimated time commitment: 3-5 hours a week on average

Local Organising Committee (LoC)

The LoC will consist of several local volunteers (from Mauritius). Members of the team will support with the programme, delegate operations and logistical arrangements for the event.

Responsibilities:

  • Utilize local know-how and language in supporting the overarching AF-SGW team
  • Interact with local supporters and partners for involvement in the programme (seek local sponsors and delegates)
  • Assisting with the local venue organisation and cultural information/functions (dinners, visits, …) for the Delegate Handbook
  • Work closely with the Communications Team for the promotion of the Workshop
  • Supporting with potential accommodation options

Estimated time commitment: 3-5 hours a week on average

Necessary Qualifications

  • SGAC membership: registration on the SGAC website and below 35 years of age
  • Interest in the space and science sector
  • Ability to work in a fast paced, quick turnaround international environment and meet deadlines without compromising the quality of work
  • Good English skills with a keen eye for details
  • Good teamwork skills and a high degree of self-organization
  • Cross cultural and communication awareness: ability to establish and maintain professional working relationships with people from various international and cultural backgrounds

Benefits

  • Develop highly desirable leadership skills
  • Opportunity to work with SGAC’s global sponsors and international space partners
  • Direct contact with the SGAC Executive Office and Advisory Board
  • Invitation to attend the UNCOPUOS Meetings in Vienna
  • Nomination and increased chances of winning the SGAC Young Leaders Award and other SGAC sponsored scholarship opportunities
  • Opportunity to receive discounts to attend SGAC events as SGAC team member
  • Successful applicants will also have the opportunity to enhance their management and team work skills through working with an international, interdisciplinary, and intercultural team

How to Apply

To apply please send an email with subject heading: [LAST NAME], APPLICATION FOR [ROLE], AF-SGW with the following information:

  • Curriculum Vitae (up to 2 pages) with Date of Birth, Citizenship and Current Residence
  • Headshot photo
  • A Letter of Intent detailing your suitability for your preferred role (limit 1 page)

All applications must be emailed to the Event Manager Hansley Noruthun (hansley.noruthun@spacegeneration.org) before 22 April 2018 (23:59 UTC).

Only complete applications will be considered.

Application Timeline

Application Open: 02 April 2018
Application Close: 22 April 2018
Review of Applications: 23 to 26 April 2018
Announcement of Results: 27 April 2018



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